We’ve been giving and receiving Outlook training this week and it hit me how important it is to stay focused with productivity tools of which Outlook continues to be one of our most important. In an office environment, using Outlook as the front end to an exchange server gives lots of opportunities for sharing schedules, assigning tasks, sharing calendars, and storing emails in public folders so that others in the company can easily access the same information.
Outlook 2007 is a powerful tool whether in a business environment with Exchange server or as a standalone program. The search component in particular is powerful. I have on my Outlook Favorites the search folders Unread Mail and For Followup. You can also add particular category searches that help you to stay connected and keep moving forward. The To-Do bar on the right side of the screen is a handy tool that you can expand or hide to meet your needs but when expanded shows your upcoming schedule and flagged emails.
Another productivity tool that I use in conjunction with Outlook is Jott. I’ve written about Jott previously but it is a great time saver if you’re out and about a lot. I can call Jott to send myself emails, ask for reminders that will come to my phone and email, or send an email to anyone in my address book. Yes, from my phone. So when I’m driving down the road and remember that I need to confirm an appointment via email, I can call (using my hands free bluetooth device of course) and tell Jott to send an email to Ted, letting him know that I’ll be at the breakfast meeting on Friday and Ted will get the email.
Between Outlook, Exchange and Jott, I manage to stay organized and on top of my schedule and keep my productivity high.